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How do I set up a box count (Box 1 of 10, Box 2 of 10, etc.)? |
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Many shipping labels require a box count that increments for each box in the shipment. Often, the total number of boxes will be input at a keyboard prompt at print time. This document describes how to create an incrementing box count and set up the label to prompt you to enter the number of boxes at print time.
To add a box count field to your label:
- Click on the Add Text button (ABC button) to add the text to the label. The text properties tab dialog appears.
- From the Data tab, change the origin to Combination. The Combination setup dialog appears.
- Click the New button and add a Counter variable. Enter "Duplicate" (no quotes) in the Name field, and fill in the Start At, Step By, and Sample values. Then click the Advanced button and set Keep Changes to No and Count When to Duplicates and reset. Click OK twice to return to the Text Properties Data tab.
- Click the New button again and add a Keyboard variable this time. Enter "DuplicateCount" (no quotes) in the Name field and fill in the Sample value and Prompt message. (In this case, a good prompt would be "Enter the number of boxes:"). Click OK when finished.
- In the Expression box, type in the following expression:
“Box “ + Duplicate + “ of “ + DuplicateCount
Note: Make sure you add a space after the word "Box" and before and after the word "of."
- Then click the Place button. To place the image on the label, use the mouse to drag the image cursor around and click to place the text on the label.
- Now let's change the label setup to display a Keyboard Input prompt at print time to prompt for the number of labels to print. First, click the Label Properties button or select Label Properties from the File menu.
- Click on the Duplicates tab to bring it to the front of the Label Properties tab dialog.
- Change the origin of the duplicates to Copy and select the variable named "DuplicateCount." Then click OK.
- You are now ready for a test print. First, save the label design. Then select Print from the File menu or click the Print button. The Print dialog appears.
- Select a print range and click OK. You will then be prompted to enter in the number of boxes so LABEL MATRIX knows the number of labels to print for this batch.
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